Reimbursement Request Guidelines

Thank you for supporting our athletes and programs. We truly appreciate the time, effort, and expenses our volunteers and families contribute throughout the year.

Before submitting a reimbursement request, please note:

• Reimbursements typically take 7-14 business days to process.
• Please include clear copies of all receipts.
• Any expense over $500 must be approved in advance by the Head Coach, Athletic Coordinator, and Booster President. Please confirm proper approval was received before making the purchase.
• Any t-shirts, banners, flyers, posters, calendars, signage, or promotional items must have design approval from both the Athletic Boosters and school administration before the expense can be approved. This helps keep our athletic programs consistent and on-brand.

Our Booster Board is made up entirely of volunteers, and we will do our best to ensure timely approvals and reimbursements. Thank you for your support of Woodrow Athletics!